Delivery Quote Template
Delivery contracts are won on reliability and lost on waiting time. Price per drop or per route, set weight bands, and charge waiting time after a free window.
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Example line items
| Item | Unit | Qty | Example price |
|---|---|---|---|
| Local delivery, under 10 kg | drop | 200 | 5–12 each |
| Heavy item, 10–30 kg | drop | 30 | 12–25 each |
| Dedicated van route (8 hours) | day | 4 | 250–450 / day |
| Waiting time after 15 min | 15 min | 4 | 8–15 each |
| Fuel surcharge | percent | 1 | 0–8% |
Amounts are examples before tax, not price advice. Add sales tax or VAT where it applies.
What to put on the quote
- Service area, cut-off times and delivery windows.
- Weight and size bands, and what is not accepted.
- Proof of delivery, failed delivery and return rules.
- Liability per parcel and insurance for valuables.
Common mistakes
- Not charging for waiting time.
- Accepting oversize items at the standard rate.
- Unlimited liability for parcel contents.
Deposit, balance and validity
Monthly invoicing for regular accounts, payable within 30 days. Quote valid for 30 days; fuel surcharge reviewed monthly. Liability limited per parcel unless extra cover is bought.
Questions people ask
What if nobody is home?
State the number of attempts and the fee for a redelivery or return.
Do you deliver bulky items?
Set size limits and quote bulky items separately.
Is there a minimum volume?
For contract rates, write a monthly minimum.