Personal Trainer Quote Template
Training packages sell on commitment. Price an assessment, a package of sessions with an expiry date, and be clear about cancellation and what you do not provide (medical advice).
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Example line items
| Item | Unit | Qty | Example price |
|---|---|---|---|
| Initial assessment | session | 1 | 40–100 |
| Personal training (60 min) | session | 12 | 45–110 each |
| Programme design (8 weeks) | plan | 1 | 80–250 |
| Nutrition guidance | month | 2 | 50–150 / month |
| Gym or studio access | session | 12 | Included |
Amounts are examples before tax, not price advice. Add sales tax or VAT where it applies.
What to put on the quote
- Goals, assessment and progress check dates.
- Session length, package size and expiry.
- Location, gym fees and equipment.
- Cancellation, rescheduling and health disclaimer.
Common mistakes
- Packages that never expire.
- No cancellation window.
- Giving medical or dietary advice beyond your qualification.
Deposit, balance and validity
Packages paid upfront and valid for 8–12 weeks. Sessions cancelled with less than 24 hours notice are counted. Refunds for unused sessions at the single-session rate.
Questions people ask
Do packages expire?
Yes; it keeps clients consistent. State the period.
Can I pause a package?
Allow a pause for illness or travel with notice, and write the limit.
Is nutrition included?
Say what guidance you give and refer medical questions to professionals.