Property Management Quote Template
Landlords compare the management percentage, but the extras decide the bill. List what the monthly fee covers and price tenant finding, renewals and maintenance coordination separately.
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Example line items
| Item | Unit | Qty | Example price |
|---|---|---|---|
| Monthly management fee | percent of rent | 1 | 6–12% |
| Tenant finding and screening | letting | 1 | 50–100% of one month’s rent |
| Lease renewal | renewal | 1 | 100–300 |
| Routine inspection with photos | inspection | 2 | Included |
| Maintenance coordination | job | 1 | Included up to set value |
Amounts are examples before tax, not price advice. Add sales tax or VAT where it applies.
What to put on the quote
- Services in the monthly fee and those charged extra.
- Rent collection, arrears process and reporting.
- Maintenance approval limits.
- Contract term, notice period and handover of keys and deposits.
Common mistakes
- A low percentage with many hidden extras.
- No maintenance approval limit.
- No notice period, so the landlord leaves mid-tenancy.
Deposit, balance and validity
Management fee deducted from rent collected; tenant-finding fee due on signing. Minimum 12-month term with 2 months notice is common. Maintenance above the agreed limit needs owner approval.
Questions people ask
What does the monthly fee include?
List rent collection, tenant communication, inspections and reporting.
Who approves repairs?
Set a value under which you can approve and above which the owner decides.
How do I end the contract?
State the notice period and what is handed over.