Boxed Lunches Quote Template
Boxed lunch orders come from office managers who need 40 lunches in a meeting room by 11:45 and an invoice finance will accept. Price per box with a minimum, put drinks and delivery on their own lines, and set the cutoff for changing the count and the dietary split.
No sign-up. Totals, tax and deposit are worked out for you; print it or save it as a PDF.
Free download (no sign-up): Excel / Word
This quote as a file you can fill in and send: the line items below, with amounts, tax and the total worked out by formulas.
How to use this file
- Download it and open it in Excel, Google Sheets, Numbers, Word or Google Docs.
- Put in your business details and the client, then replace the example lines and prices with your own. In Excel, amounts, tax and the total update as you type.
- Check the payment terms, then save it as a PDF and send it to the client.
Example line items
| Item | Unit | Qty | Example price |
|---|---|---|---|
| Boxed lunch (main, two sides, cookie) | box | 40 | 12–22 each |
| Vegetarian or gluten-free box | box | 6 | 13–24 each |
| Bottled water or canned soda | piece | 46 | 1.5–3 each |
| Delivery within 10 miles (30-minute window) | trip | 1 | 25–75 |
| Napkins, cutlery and name labels | set | 46 | Included |
| Fruit cup or dessert add-on | piece | 20 | 2–5 each |
Amounts are examples before tax, not price advice. Add sales tax or VAT where it applies.
What to put on the quote
- Price per box, what each box holds, and the minimum order (for example 15 boxes for free delivery).
- Dietary split by count (vegetarian, vegan, gluten-free, nut-free) and how each box is labeled.
- Delivery address with floor and suite, the arrival window, and who signs for the order.
- Cutoff for changing numbers or the menu, usually the afternoon before.
- Sales tax, delivery fee and any gratuity shown separately, plus the billing contact.
Common mistakes
- Taking a count change at 9 a.m. for an 11:30 delivery and absorbing the food cost.
- One price per box and no minimum, so a six-box order across town loses money.
- No allergen labels, so the nut-free lunch is the box nobody can identify.
- Promising “around noon” with no window, then arriving after the meeting has started.
Deposit, balance and validity
Regular office accounts pay on invoice within 15–30 days; first and one-off event orders pay 50% to confirm and the rest on delivery. Counts can change until 2 p.m. the day before, and orders cancelled after that are charged in full. Quote valid for 14 days.
Questions people ask
What is your minimum order?
It is on the quote, for example 15 boxes. Smaller orders can still go out with a delivery fee.
Can each box carry a name?
Yes. Send names and dietary needs by the cutoff and every box arrives labeled.
How do you handle delivery timing?
We give a window such as 11:15–11:45 and call your contact on arrival, so lunches are not left at reception.
Is sales tax included?
Prices on the quote are before sales tax, which is added on the invoice at your local rate.