Video Editing Quote Template
Editing someone else’s footage is priced on two things: how much raw material you have to watch and how polished each finished minute must be. YouTube channels, course creators and agencies with a backlog all hand over footage this way, so quote both, not just the final runtime.
No sign-up. Totals, tax and deposit are worked out for you; print it or save it as a PDF.
Free download (no sign-up): Excel / Word
This quote as a file you can fill in and send: the line items below, with amounts, tax and the total worked out by formulas.
How to use this file
- Download it and open it in Excel, Google Sheets, Numbers, Word or Google Docs.
- Put in your business details and the client, then replace the example lines and prices with your own. In Excel, amounts, tax and the total update as you type.
- Check the payment terms, then save it as a PDF and send it to the client.
Example line items
| Item | Unit | Qty | Example price |
|---|---|---|---|
| Edit: cuts, pacing, jump-cut clean-up | finished minute | 12 | 15–50 / min |
| Raw footage beyond the 2 hours included | hour | 1 | 25–60 / hour |
| Burned-in captions, styled | finished minute | 12 | 3–10 / min |
| Stock music, sound effects and audio levelling | video | 1 | 30–120 |
| Thumbnail design | image | 1 | 25–80 each |
| Vertical short (9:16) cut from the same footage | clip | 3 | 40–120 each |
Amounts are examples before tax, not price advice. Add sales tax or VAT where it applies.
What to put on the quote
- Finished length, aspect ratios and how much raw footage the price covers (hours of footage, number of camera angles).
- Who supplies what: footage, logo, fonts, music licence, a script or timestamps of the moments to keep.
- Caption style and language, and whether captions are burned in or delivered as an SRT file.
- Revision rounds included, where a revision ends and a re-edit begins, and the turnaround per round.
- Handover: export settings for the final MP4, project file or not, and how long you keep the source files.
Common mistakes
- Quoting per finished minute, then receiving four hours of unlabelled footage for a ten-minute video.
- Scoring with tracks from your own music subscription and handing over a video that gets a copyright claim on the client’s channel.
- Accepting “small changes” after sign-off that are really a new structure for the whole video.
- A monthly package with no cap on videos per month, so the client keeps sending more.
Deposit, balance and validity
50% upfront for a one-off project or a first video, balance on delivery; a monthly series is invoiced per batch at month end. A revision not requested within 14 days of delivery closes the job. Quote valid for 30 days.
Questions people ask
Can you work with footage shot on a phone?
Yes, but mixed frame rates and vertical clips take longer to conform. Send a sample clip so the quote reflects it.
Do I get the project file?
Only if it is listed. The project file hands over your templates and presets, so it is usually a separate line.
What does one revision round mean?
One consolidated list of changes, sent together. Ten separate messages over a week are not one round.
Can you match the style of a channel I like?
Send two or three reference links with timestamps. Heavy motion graphics or animated captions are priced as an extra line.