WhatsApp auto reply messages for photographers

Someone messages for the first time

Hi, thanks for messaging {studio name}! My portfolio is here: {portfolio link}. To check availability and prices, tell me the type of shoot, the date and the location.

Gathering what you need to quote

Thanks for getting in touch! To quote, I need: 1) the type of shoot (wedding, family, product, event…), 2) date and location, 3) number of people or products, 4) what the photos are for and how many you need.

You are shooting or off

Thanks for your message! I’m probably on a shoot right now and will reply by {time}. Packages and recent work are here in the meantime: {link}

Asked about packages

Packages: {package 1} {price} ({hours}, {number} edited photos), {package 2} {price} ({what’s included}). Travel, location fees and extra edits are separate. Details: {link}

Sending a custom quote

Based on what you described, the shoot is {amount}, including {included} and not including {excluded}. The quote is valid until {date}; a deposit secures the date.

Photos for commercial use

If the photos will be used for {use}, the quote includes a licence for {scope and term}. If you need wider use, we can talk it through.

Asked if a date is free

{date} is free at the moment. The date is only held once the deposit is paid; if someone else pays first, it goes to them, I’m afraid.

Rescheduling

No problem. I could do {date 1} or {date 2} instead. Just so you know, moving a shoot within {days} days {policy}.

Rain is forecast

Heads-up: rain is forecast for our outdoor shoot on {date}. The backup plan is {rain plan}, and I’ll confirm with you at {time} the day before whether we move it.

Deposit to hold the date

A {deposit} deposit holds the date, payable by {payment method}: {payment details}. The balance is due {when}. If you need an invoice, send me the details.

Before the shoot

Reminder: we’re shooting on {date} at {time} at {location}. You might bring {outfits or props}; send me any reference shots you love before the day.

Picking and editing

Your photos are being edited and will be ready by {date}. The proofs are here: {link}. Please pick the {number} you want fully edited by {date}.

Asked to change the edits

Thank you for telling me, and I’m sorry they don’t feel right yet. Send me the photo numbers and what you’d like changed; your package includes {number} rounds of changes.

Delivery is late

I’m sorry, delivery is going to slip to {date} because {reason}. I’ll send {partial delivery} now so you have something to use in the meantime.

Delivering the photos

Your photos are ready! Download them here: {link} (the link works for {days} days, so please back them up). Thank you for choosing me!

A few days after delivery

If you love the photos, would you leave me a Google review? {review link} And if you share them, please tag {handle}.